CONCO, a subsidiary of JSE-listed Consolidated Infrastructure Group (CIG), has streamlined its business processes by implementing AccTech Vendor Relationship Management (VRM). Sage partner and business solutions provider, AccTech Systems, deployed the solution.
CONCO provides high-voltage electrical substations and the accompanying
overhead high-voltage cabling that form part of the national power distribution
network. It is also moving into the development and provision of alternative
AccTech VRM helps organisations streamline the entire vendor selection,
maintenance and rotation process. User-friendly software allows procurement
departments to capture business critical vendor information, ensuring
uninterrupted service delivery and compliance with BBBEE targets.
CONCO creditors manager Christine Bester points to typical problems they were
encountering prior to implementing AccTech VRM. “Managing our vendors,
capturing and validating their details and supporting documents, was time
consuming. We had no central location for data and documentation, managing and
uploading or even maintaining the BBEEE certificates and status was nearly
The collection and management of vendor data is a time consuming and costly
business activity. However, the BEE rebates are significant and it justifies
the time and effort allocated to managing vendors. AccTech VRM simplifies the
vendor master data collection and capturing procedure, companies can now
compile complex vendor reports that assist with BEE rebate calculations.
Bester says vendor selection and vendor rotation is fraught with inefficiencies
and in some cases even corruption. “Proactive management of any organisation's
BBBEE score requires the strict management of vendor expenditure.”
AccTech CRM Business Unit Manager David Cosgrave says AccTech VRM provides a
customisable electronic questionnaire that can be emailed to all vendors. “The
completed questionnaires can be imported into the VRM system providing a
complete vendor overview at the click of a button. Alerts can also be set for
documents such as Vendor Tax Clearance Certificates warning customers of
imminent expiry dates.”
AccTech VRM customisable reports allow users to compile company or department
specific reports in a matter of minutes, detailing virtually any business
aspect. All reports are exportable in HTML; XLS or CSV format for a quick and
easy data analysis.
“Vendor data becomes extremely valuable once customers start to apply AccTech
VRM’s advanced reporting capabilities. The powerful features and integration
with our current financial system makes AccTech VRM the perfect choice for fast,
accurate managerial reporting and analysis,” concludes Bester.